Information for employers about COVID-19

Since COVID-19 began to affect our community, HMSA has committed to covering medically appropriate testing and treatment and continuing to serve our employer groups and their employees.

Important updates

  • Effective Jan. 1, 2023:
    • Treatment for COVID-19:

      For dates of service from March 1, 2020, through Dec. 31, 2022, received from a participating provider or Hawaii-based nonparticipating provider:

      If a diagnostic test confirms that a member has COVID-19, HMSA will waive the cost share for all medically necessary treatment and services administered at a doctor’s office, urgent care facility, emergency room, or during inpatient hospital stays. This cost-share waiver applies to fully insured commercial plan members.

      Effective Jan. 1, 2023, regular cost shares and deductibles apply for treatment of COVID-19, including hospital and office visits, for fully insured commercial members and some self-insured plans, except as otherwise required by law.

      Medicare Advantage members will continue to have no copayment for those treatments where the law so requires, which includes COVID-19 monoclonal antibodies treatment through the calendar year in which the public health emergency exists or COVID-19 oral antivirals through the end of the public health emergency.

  • Since Jan. 1, 2021, regular plan benefits for telehealth visits have applied for fully insured commercial members. Medicare Advantage and QUEST Integration members continue to have no copayment for telehealth visits.* Learn more about COVID-19 benefit changes.
  • Audio -only check-in visits will be temporarily covered for commercial plan members, some self-insured members, and Medicare Advantage, and QUEST Integration members through the end of the federal public health emergency.
  • Since Jan. 15, 2022, HMSA has covered the cost for FDA-approved over-the-counter COVID-19 diagnostic test kits for HMSA commercial plan members during the public health emergency. Learn more about over-the-counter (OTC) at-home COVID-19 tests.
  • The Internal Revenue Service and U.S. Department of Labor have issued regulations (“Joint Rule”) to help participants of certain group health plans maintain health coverage during the pandemic. Learn more about the IRS/DOL Joint Rule extension.
  • February 2021 Update:
    • Clarification of the Joint Rule was released in February 2021. The statutory intent in ERISA/the Code limits the ability to create blanket extensions in excess of a one-year period. As we have exceeded one year, operational changes are being made to apply an end date to the COBRA timeframe and claims/appeals extensions, regardless of national emergency end date.  
    • Individuals and plans with timeframes that are subject to the relief under the Notices will have the applicable periods under the Notices disregarded until the earlier of (a) one year from the date they were first eligible for relief, or (b) 60 days after the announced end of the National Emergency (the end of the Outbreak Period). On the applicable date, the timeframes for individuals and plans with periods that were previously disregarded under the Notices will resume. In no case will a disregarded period exceed one year.
  • The Coronavirus Aid, Relief, and Economic Security Act (also known as the CARES Act) was passed by Congress on March 27, 2020, to help employers and others affected by the pandemic. Learn about the CARES Act.
  • Changes to COVID-19 related benefits
  • Changes in telehealth benefits
  • Statewide resource and information directory during the COVID-19 pandemic
  • Teledentistry [PDF]
  • Mental health resources

*The above changes may not apply to all groups/plans. For state, federal, and self-insured groups, please contact your account representative for details.

HMSA is following guidance from the Centers for Disease Control & Prevention and the Hawaii Department of Health in determining coverage for COVID-19 testing and treatment. Visit the CDC website for Resources for Businesses and Employers , including Tips on How to Prepare your Workplace and Cleaning and Disinfection Recommendations.

Frequently Asked Questions

Plans and Benefits | Eligibility and Enrollment | IRS/DOL Joint Rule Extensions | HMSA Business Continuity | Employee Action

Plans and Benefits

Updated

Will HMSA cover COVID-19 testing for employment purposes?

No. HMSA does not cover COVID-19 testing for surveillance or employment purposes. Find a COVID- 19 testing site near you.

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Will HMSA cover COVID-19 testing for travel purposes?

No. HMSA does not cover diagnostic testing for COVID-19 for travel purposes, such as to avoid quarantines associated with business or leisure travel.

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Does HMSA cover COVID-19 antibody (serology) testing?

Following guidance issued by the U.S. Centers for Disease Control and Prevention, HMSA will cover antibody tests only if one of the following conditions is met:

  • If an individual is still showing COVID-19 symptoms seven to14 days after the onset of the illness and the antibody test is administered in addition to recommended direct detection methods such as polymerase chain reaction (PCR tests).
  • If an individual is having late complications that are suspected to be related to COVID-19 such as the rare multisystem inflammatory syndrome in children (i.e., Kawasaki or toxic-shock-like syndrome) and multisystem inflammatory syndrome in adults.

HMSA will not cover antibody testing if the test is being used to indicate immunity to COVID-19. HMSA fully supports clinical advancements that improve the diagnosis, treatment, and prevention of COVID-19. However, while antibody testing may play an important public health role in the way we track COVID-19 cases and assess its impact on our population, the antibody testing is not currently recognized by the CDC as a valid diagnostic test for COVID-19 (except in the situations listed above) or a reliable test to demonstrate immunity.

We will continue to monitor the latest guidance from CDC and will update our coverage as new recommendations are made.

New

Is there a vaccine?

Yes. HMSA is working closely with the Hawaii Department of Health and our provider network to support the Hawaii vaccination plan and provide coverage for the administration of authorized vaccines. Learn more about the COVID-19 vaccine.

Will HMSA support the Families First Coronavirus Response Act?

Yes, HMSA covers all benefits required by this law. For more information, read about HMSA’s COVID-19 Benefit Changes.

Updated

Can HMSA arrange for me to have worksite testing for COVID-19?

No. To comply with CDC and DOH guidelines and to help manage the health care resources available for the public statewide, HMSA cannot arrange worksite testing.

Updated

Are COVID-19 home test kits covered?

Starting Jan. 15, 2022, HMSA will cover the cost for FDA-approved over-the-counter COVID-19 diagnostic test kits for HMSA commercial plan members during the public health emergency Learn more about over-the-counter (OTC) at-home COVID-19 tests.

I haven’t met my plan deductible yet. Will the diagnostic testing still be covered at 100%?

Yes. The diagnostic testing will be covered at 100% even if members haven’t met their deductible.

Are there new billing codes for providers so that patients aren’t charged for office visits related to COVID-19?

Yes, all HMSA participating providers have access to the proper billing codes to ensure that patients aren’t charged for office visits tied to COVID-19 testing.

Updated

Are masks and hand sanitizers covered?

N95, surgical, cloth, and other masks, face shields, gloves, and hand sanitizers aren’t considered medical supplies. They aren’t covered under any HMSA health plan or health savings account (HSA).

Since COVID-19 is officially classified as a pandemic, are there any exclusions of coverage or limitations based on pandemic classification?

No. There are no exclusions of coverage or limitations based on pandemic classification.

Updated

I have an individual plan. Am I covered?

Yes. HMSA will cover diagnostic lab tests for COVID-19 according to CDC guidelines with no copayment for members through the end of the public health emergency.

If the test confirms that you have COVID-19, HMSA will continue to waive the cost share for medically necessary treatment through Dec. 31, 2022, for commercial plans.

Effective Jan. 1, 2023, regular cost shares and deductibles apply for treatment of COVID-19, including hospital and office visits, for fully insured commercial members and some self-insured plans, except as required by law.*

Medicare Advantage members will continue to have no copayment for those treatments where the law so requires, which includes COVID-19 monoclonal antibodies treatment through the calendar year in which the public health emergency exists or COVID-19 oral antivirals through the end of the public health emergency. Learn more about COVID-19 benefit changes.

Since standard plan benefits for treating an illness or injury will apply, it’s important to check your coverage online or contact customer service at the number listed on the back of your HMSA membership card. HMSA will ensure that coverage for diagnostic testing for COVID-19 is closely coordinated with guidance from federal, state, and public health authorities.

My child is attending college on the Mainland. If a student gets sick, will HMSA cover the medical services?

If your child is covered under your plan and is diagnosed with COVID-19, HMSA will cover any medically necessary services that are consistent with CDC guidance. Your plan’s copayment, deductible, and cost sharing will apply. Learn more about COVID-19 benefit changes.

My child is studying abroad. If a student gets sick, will HMSA cover the medical services?

If your child is covered under your health plan and is diagnosed with COVID-19, they may be covered for illness while abroad. If you have questions about your benefits, call HMSA’s Customer Relations department using the phone number on the back of your HMSA membership card. You can also call the BlueCard Worldwide Service Center at 1-800-810-BLUE (2583) to locate doctors and hospitals or obtain medical assistance services when outside the United States.

Updated

Will my employees have access to telehealth benefits?

Yes. For fully insured commercial plan members, regular cost shares and deductibles will apply for telehealth visits

Medicare Advantage and QUEST Integration members will continue to have no copayment as part of their 2023 plan benefits for all telehealth visits, including e-visits. View a list of more FAQs about our telehealth benefits.

Updated

Will my employees have access to audio-only telephone visits?

Yes. Audio- only check-in visits will be temporarily covered for commercial plan members, some self-insured plan members, and Medicare Advantage and QUEST Integration members through the end of the federal public health emergency*.

Eligibility and Enrollment

Can a group offer mid-year open enrollment to employees who may have previously waived coverage?

No. 一年中开放登记是没有必要的. Hawaii’s Prepaid Health Care Act requires employers to provide coverage to eligible employees who work more than 20 hours a week. Employees may waive coverage if they have other qualified coverage.

If the circumstances covered by the waiver change, the employee is eligible for a special enrollment period, during which they could enroll themselves and their dependents in the employer sponsored plan. Employees whose job status and corresponding medical coverage have changed because of the outbreak or another reason will also qualify to enroll in a new plan and can go to the health plans page to learn more about their plan options.

I have employees who are now working fewer than 20 hours per week. Can I keep them on our employer-provided health plan?

Employers can adjust their eligibility rules to allow employees who don’t meet the 20 hours per week minimum requirement to be enrolled in their health care plan. HMSA will allow those enrollments with the understanding that the employer applies those rules consistently across all employees and continues to contribute to premiums at current contribution amounts and that only eligible employees are enrolled in the plan.

If I lay off an employee but already paid their premiums for the next month, would their coverage continue through that month?

Yes. HMSA processes eligibility based on information from the employer. As long as the employee remains on the eligibility file and premiums are paid, they will remain covered.

My employee has a dependent turning 26. Can the dependent continue on our employer-provided health plan?

No, HMSA won’t allow the dependent to continue on the group plan because we offer other options for the dependent. These include employer coverage (if the dependent is employed), an ACA individual plan, or HMSA QUEST Integration.

IRS/DOL Joint Rule Extensions

On May 4, 2020, the U.S. Department of Labor (DOL) and Internal Revenue Service (IRS) posted to the Federal Register, “Extension of Certain Timeframes for Employee Benefit Plans, Participants, and Beneficiaries Affected by the COVID–19 Outbreak.” HMSA will adhere to the appropriate timeframe extensions related to COBRA, for those specific situations, until no longer applicable. The parameters of the COBRA law currently remain unchanged.

February 2021 Update:

  • Clarification of the Joint Rule was released in February 2021. The statutory intent in ERISA/the Code limits the ability to create blanket extensions in excess of a one-year period. As we have exceeded one year, operational changes are being made to apply an end date to the COBRA timeframe and claims/appeals extensions, regardless of national emergency end date.
  • Individuals and plans with timeframes that are subject to the relief under the Notices will have the applicable periods under the Notices disregarded until the earlier of (a) one year from the date they were first eligible for relief, or (b) 60 days after the announced end of the National Emergency (the end of the Outbreak Period). On the applicable date, the timeframes for individuals and plans with periods that were previously disregarded under the Notices will resume. In no case will a disregarded period exceed one year.

This overview of recent federal guidance is provided as a courtesy for general informational purposes only, may not reflect the most up-to-date information, and does not and is not intended to constitute business or legal advice. You should consult your legal adviser for more information.

Has the federal government issued any relief for participants of employee benefit plans that may have been affected by the COVID-19 pandemic?

Yes, the Internal Revenue Service (IRS) and the U.S. Department of Labor (DOL) issued regulations (“Joint Rule”) to help participants of certain group health plans maintain health coverage during the pandemic. The Joint Rule provides an extension of certain participant deadlines to enroll in coverage due to a qualifying event, elect and pay for COBRA coverage, and make or appeal benefit claims decisions.

How do I know if the relief provided in the Joint Rule applies to me?

If you’re an employer, contact your employment counsel to determine if you’re required to offer these extensions to your employees. More information on the Joint Rule .

How are deadlines under COBRA affected under the Joint Rule?

The deadline for an eligible employee to enroll into COBRA coverage is extended to 60 days after the end of the “outbreak period”. For employees already enrolled in a COBRA plan, the deadline to pay monthly premiums are extended until 30 days after the end of the outbreak period.

What is the outbreak period and when will it end?

As described in the Joint Rule, the outbreak period generally runs from March 1, 2020, until 60 days after the end of the federal national emergency declaration. The end of the national emergency declaration hasn’t been announced yet, so the end of the outbreak period hasn’t been determined yet.

Updated

How are deadlines to enroll for coverage under a special enrollment period affected?

Special enrollment periods generally allow employees to enroll in a group health plan outside of the normal open enrollment period if they experience a qualifying event such as loss of coverage, birth or adoption of a child, or marriage. Under the Joint Rule, the SEP is extended 30 days (or 60 if applicable) after either 1) the end of the outbreak period or 2) the end of one year following the qualifying event, whichever comes first.

HMSA Business Continuity

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Will groups that experience a reduction in staff have their rates held?

Yes. HMSA will not adjust a group’s rates during their 12-month contract period even if the group experienced a reduction in staff. Adjustments due to changes in HMSA enrollment may be reflected in the group’s contract renewal.

Updated

Does HMSA provide options for care for my employees if access to providers is limited?

HMSA plans offer multiple options to ensure our members have access to care. These include one of the state’s largest networks of primary care providers, urgent care centers with locations statewide, CVS/minuteclinics® in selected Longs Drugs stores on Oahu, and HMSA’s Online Care®.

With Online Care, anyone in Hawaii can register and download HMSA’s Online Care app on their smartphone or other mobile device or visit hmsaonlinecare.com from a computer. Online Care providers are available 24/7 at no cost to fully insured, individual, and Medicare Advantage members. For medical emergencies, such as difficulty breathing, people should always call 911 or go to the emergency room.

How is HMSA prepared to continue serving our employees?

HMSA is committed to protecting you and your employees and ensuring continued access to the health care and services you need. An HMSA business continuity plan is in place to ensure we remain operational and available to answer health care questions, process claims, and address your needs and the needs of your employees.

  • Within our own operations, we’re following the recommended guidelines from the DOH and the CDC.
  • Our corporate guidelines have been updated to include hygiene education, sick leave, self-quarantine policies, social distancing, work from home, and travel and meeting policies specific to the COVID-19 situation.
  • Sales team employees, including your account managers, have the ability to work remotely. Currently, all business processes are operating normally and we expect to continue meeting our usual standards. If the situation changes, we’ll be in direct contact to let you know what options are available.
  • We’re working with our providers to prepare for a potential increase in demand for health care services to ensure several care options for you and your employees.
  • We’re working with our strategic business partners and communicating with vendors to make sure they have plans in place to provide critical services.
  • We’re working with the Hawaii COVID-19 Task Force to make sure we’re aligned and supporting the community’s needs.
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What about the sales staff?

Our sales team has been working remotely since March 16, 2020, and will continue to do so until further notice. There will be no disruption to service. Your dedicated HMSA sales team will continue to be accessible via email and phone.

To comply with HMSA’s interim travel policy, all non-essential travel (to the Neighbor Islands and the U.S. Mainland) has been canceled and meetings will be held virtually using teleconferencing technology whenever possible and appropriate.

In addition, HMSA is following the state’s position on public events and social gatherings. Our corporate meeting policy uses alternative options such as virtual meetings and teleconferences.

Did HMSA release a policy to employees for personal and business travel?

Yes. Like all employers, HMSA is carefully balancing our commitment to maintain full servicing to our members and the state of Hawaii while doing our best to protect the health and safety of our employees. We have travel and meeting guidelines that are specific to the COVID-19 situation and will use them to evaluate each employer and community event on a case-by-case basis.

If you have health plan questions not covered in these resources, call our customer service team at the number on the back of the HMSA membership card or contact your account manager.

Get all the latest COVID-19 updates from the Centers for Disease Control and Prevention (CDC), including information for people who are at risk for serious illness and hygiene tips for home, school, and work [PDF].

How will I be able to contact my account manager if HMSA is closed?

Your account manager has all necessary resources to work remotely. In the event of an office closure, you’ll be able to contact your account manager by email or mobile phone.

Employee Action

Is it possible for me to take my employees off the email distribution list for HMSA’s COVID-19 newsletters?

Yes, please contact your sales representative and ask for your employees to be removed.

How can I pay my bill?

Commercial businesses and members:

  • Pay in person at one of our centers or offices
  • To pay with a credit card, debit card, or bank account:
    • Call 1-855-613-9221 toll-free, or
    • Set up Auto Pay by going to duanvinhomemetri.net and registering for MyAccount.
  • Mail a check to the address on your billing statement
  • Visit a Walmart Money Center inside your nearest Walmart. Be sure to take your HMSA billing statement. Walmart will charge a service fee.
  • If you have questions or need help with any of these options, call us:

Medicare members:

  • Pay in person at one of our centers or offices
  • To pay with a credit card, debit card, or bank account:
    • Call 1-855-613-9221 toll-free, or
    • This option is only available while HMSA Centers and offices are temporarily closed to the public.
  • Mail a check to the address on your billing statement.
  • Visit a Walmart Money Center inside your nearest Walmart. Be sure to take your HMSA billing statement. Walmart will charge a service fee.
  • If you need additional assistance, call:

What is HMSA doing to communicate about COVID-19 to members?

We encourage all our members to stay informed on the latest information from public health organizations, including the Centers for Disease Control and Prevention (CDC) and the Hawaii Department of Health (DOH).

HMSA is continually updating our website and we’ve been sending email updates to members who request to have email contact from us.

What information can HMSA provide for my employees regarding COVID-19 to ensure they can receive care if necessary?

HMSA is following recommendations from the Centers for Disease Control and Prevention (CDC) and the Blue Cross and Blue Shield Association. We recommend going to the CDC website for current information and recommendations.